3379 Peachtree Rd NE, Altanta, GA. 30326

contact@keymik.com

A Legal Disclamer

This Privacy Policy outlines how Keymik™ Inc. (“Keymik™,” “we,” “us,” or “our”) collects, uses, and protects your personal information when you visit our website, [www.keymik.com], and any related subdomains. While Keymik™ is a U.S.-based company, this Policy reflects our commitment to comply with applicable data protection laws, including the EU General Data Protection Regulation (GDPR), where relevant. By using our Website, you agree to the terms of this Privacy Policy. If you do not agree, please refrain from using our Website.

Definitions

• Non-Personal Information (NPI): Information that cannot be used to identify you personally. This may include browser type, device type, operating system, and usage data collected automatically when you visit our Website.
• Personally Identifiable Information (PII): Information that can be used to identify you as an individual. This includes your name, email address, phone number, company affiliation, location data, and other identifiers.

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Our Commitment to Your Privacy

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We are committed to protecting your privacy and ensuring transparency in how we collect, use, and safeguard your information. This Policy explains:

• What personal data we collect
• How we use and process your data
• Your rights to access, modify, or delete your data
• How we protect your data
• When and why we may share your data

Except as described in this Policy, we do not sell, rent, or disclose your personal information to third parties.

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Information We Collect

Information You Provide Voluntarily We collect personal information when you:

• Submit forms or inquiries on our Website
• Request white papers, proposals, or service details
• Schedule meetings or demos
• Interact with chatbots or customer service representatives

This may include:

• Your name, phone number, and email address
• Company name, website URL, and industry affiliation
• Interest in specific Keymik™ services, scopes of work, or pricing ranges
• Whether you represent a marketing agency or are affiliated with our business partners

You control the amount and type of information you share. You may browse our Website without providing any PII.

Information Collected Automatically When you visit our Website, we may automatically collect technical data through your browser or device, including:

• IP address
• Browser type and version
• Device type and operating system
• Pages visited and time spent on site
• Referring URLs and search terms

This data helps us improve site performance, user experience, and security‍

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Cookies and Tracking Technologies

Use of Cookies Like many websites, Keymik™ uses cookies—small data files stored on your device via your web browser—to enhance your experience and improve site functionality. Cookies help us:

• Identify which areas of our Website you’ve visited
• Reduce friction by remembering your preferences and login status
• Personalize content and tailor marketing messages based on your interactions

You can manage or disable cookies through your browser settings, though doing so may limit certain features of the Website.

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Automatically Collected Information When you visit our Website, we may automatically collect technical data, including:

• Your IP address
• Browser type and language
• Device type and operating system
• Referring URLs and pages visited
• Date and time of access

This data helps us analyze usage patterns, improve site performance, and customize communications. If combined with other data from prior visits, this information may be used to identify you—even if you are not logged in.

Google Analytics We use Google Analytics to understand how visitors interact with our Website. Google Analytics collects data such as:

• Frequency of visits
• Pages viewed
• Referring websites

Google Analytics does not collect your name or other personally identifiable information. We do not merge Google Analytics data with PII. Google places a persistent cookie on your browser to recognize you on future visits, but this cookie is accessible only by Google.

You can learn more about Google’s data practices by reviewing the Google Analytics Terms of Use. To opt out of Google Analytics tracking, visit this page.

Do Not Track (DNT) Settings Some browsers offer a “Do Not Track” feature. While you may enable this setting, our Website does not currently respond to DNT signals. This does not affect our commitment to privacy or your rights under this Policy.

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How We Use Your Information

Keymik™ processes personal data only when necessary to deliver the services and products you’ve requested, to fulfill legal or contractual obligations, or with your consent. We also process data to support legitimate business interests—such as improving our offerings or communicating with you—always in accordance with applicable law.

Through our Website, you’ll have the ability to manage your communication preferences and update them at any time.

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Providing Services and Fulfilling Contracts

We use your Personally Identifiable Information (PII) to:

• Verify your identity for security purposes
• Communicate with you about scope of work, pricing, payment, and service delivery
• Offer personalized product recommendations and strategic guidance
• Deliver, maintain, and troubleshoot our services
• Provide customer support and technical assistance
• Improve, personalize, and develop our products and user experience

In some cases, we may share your PII with trusted third-party service providers (e.g., payment processors, hosting platforms, content delivery networks) who support our business operations. These partners receive only the data necessary to perform their services and are contractually prohibited from using your data for any other purpose.

We process this information based on:

• A contract between you and Keymik™
• Your request for services prior to entering into a contract
• Our legitimate interest in providing and improving our services

We will continue to process your information until the contract ends or is terminated by either party, in accordance with its terms.

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Information We Process With Your Consent

In certain situations where no formal contract exists—such as when you browse our Website, request information about Keymik™ services, or inquire about career opportunities—you may voluntarily provide personal data. In doing so, you consent to our processing of that data, which may include Personally Identifiable Information (PII).

Wherever possible, we seek your explicit consent. For example:

• Agreeing to our use of cookies
• Opting in to receive communications or updates
• Submitting inquiries or forms through our Website

In some cases, your consent may be implied—such as when you email us with a question and reasonably expect a reply.

We may use your contact information to:

• Respond to inquiries and provide requested information
• Share updates about new products, services, or technical developments
• Send promotional offers or industry insights from Keymik™ or our affiliates

You have full control over the types of communications you receive. You can manage your preferences by selecting options on our forms, using unsubscribe links in our emails, or updating your settings on our Website.

Unless you’ve consented to a specific use, we do not use your information in a way that personally identifies you. We may aggregate data to analyze trends or monitor page performance, but this data is anonymized.

If you’ve explicitly authorized us, we may occasionally share your name and contact details with trusted third-party service providers who offer relevant products or services. We continue processing your data on the basis of consent until you withdraw it or it is reasonably assumed to have expired.

You may withdraw your consent at any time by:

• Contacting us using the details provided at the end of this Policy
• Using unsubscribe links in our communications
• Updating your preferences on our Website

Please note: withdrawing consent may limit your ability to access certain features or services.

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Legally Required Disclosures

Keymik™ may be required to disclose your PII under certain circumstances, including:

• When required by law, subpoena, or legal process
• To assist law enforcement or government agencies
• To investigate or enforce violations of our Terms of Use
• To defend against legal claims or protect our rights
• To safeguard the safety, property, or legal interests of Keymik™, our customers, partners, employees, or affiliates

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Processing Based on Legitimate Interest

Keymik™ may process your personal data when doing so is necessary to pursue a legitimate interest—either yours or ours—provided that such processing is fair, balanced, and respectful of your rights. Before relying on this basis, we carefully consider:

• Whether the same objective could be achieved through less intrusive means
• Whether processing (or not processing) could cause you harm
• Whether you would reasonably expect us to process your data in this way

Examples of legitimate interest-based processing include:

• Marketing and Advertising: Sending promotional communications, tailoring offers, and targeting advertising based on your preferences or prior interactions
• Business Operations: Analyzing performance, fulfilling legal obligations, developing our workforce, and conducting research
• Administrative Record-Keeping: Maintaining accurate records for operational and compliance purposes
• Customer Support: Responding to complaints, service requests, or unsolicited communications
• Legal Protection: Asserting or defending legal rights of any party
• Risk Management: Obtaining insurance or professional advice to mitigate business risk
• User Protection: Acting in your interest when we believe we have a duty to do so

We will continue to process your data under this basis until the legitimate interest no longer applies or the processing is no longer necessary.

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Re-Marketing Practices

Keymik™ may engage in re-marketing to present you with relevant ads on other websites after you’ve visited ours. This involves placing a cookie on your device to recognize you when you browse third-party sites.

We may use trusted third-party providers to deliver re-marketing services. If you’ve consented to our use of cookies, you may see tailored advertisements for Keymik™ products or services on other platforms.

You can manage your cookie preferences at any time through your browser settings or by using opt-out tools provided by advertising networks.

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Disclosures to Successors

In the event that Keymik™ is acquired, merges with another entity, or undergoes a corporate restructuring, we reserve the right to transfer your Personally Identifiable Information (PII) to the successor organization. The new entity will retain the right to use your PII in accordance with this Privacy Policy or any updated version, subject to applicable law.

If the successor’s privacy practices differ materially from ours or fail to meet legal standards, we will provide you with an opportunity to opt out of the transfer.

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Accessing, Updating, or Deleting Your Information

Access to Your Personal Information You may review certain personal data by signing into your account on our Website. To request a full copy of the information we hold about you, please contact us using the details provided at the end of this Policy or through any available data access tools on our Website. We will inform you of the expected timeline and whether a processing fee applies.

Requesting Changes or Deletion To update or delete your PII, you may contact us directly or use any available tools on our Website. Please note that deleting certain data may limit our ability to provide services or fulfill contractual obligations.

Verification Process To protect your privacy, we will take reasonable steps to verify your identity before granting access to, modifying, or deleting any personal data. This ensures that your information remains secure and protected from unauthorized access.

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Retention of Personal Data

Keymik™ retains your PII only for as long as necessary to:

• Deliver the services or products you’ve requested
• Fulfill contractual obligations
• Provide ongoing access to educational materials and improve user experience
• Comply with legal requirements, including tax and regulatory mandates
• Support legal claims, defenses, or proceedings

Once the data is no longer needed for these purposes, it will be securely deleted or anonymized in accordance with applicable law.

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Our Cybersecurity Policy

At Keymik™, safeguarding your personal information is a top priority. We implement robust cybersecurity measures to protect the confidentiality, integrity, and availability of all data collected through our website and services.

We use industry-standard security protocols, including encryption, secure servers, and access controls, to prevent unauthorized access, disclosure, or misuse of your data. Our systems are monitored continuously for vulnerabilities, and we apply regular updates and patches to maintain a secure environment.

Keymik™ restricts access to personal data to authorized personnel and trusted service providers who are contractually obligated to maintain strict confidentiality and data protection standards. We also conduct periodic risk assessments and follow best practices aligned with global data protection frameworks such as GDPR and CCPA.

While no system can guarantee absolute security, we are committed to proactive defense, rapid incident response, and continuous improvement to ensure your information remains safe.

If you have questions about our cybersecurity practices or how we protect your data, please contact us using the information provided at the end of this Privacy Policy.

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Limitation of Liability

By using the Keymik™ Website, you acknowledge and accept the inherent risks associated with transmitting information online. Keymik™ is not responsible for any data corruption, unauthorized access, interception, or service interruptions that may affect your use of this Website. Under no circumstances shall Keymik™ be liable for any direct, indirect, incidental, special, consequential, or monetary damages—including fees or penalties—arising from your use of this Website or any linked content.

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Protecting Children’s Privacy

Keymik™ complies with the Children’s Online Privacy Protection Act (COPPA). Our Website is not intended for use by individuals under the age of 18. We do not knowingly collect Personally Identifiable Information (PII) from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us. We may request verification before removing any data to prevent unauthorized account changes.

If we discover that a child has accessed our Website and submitted personal information, we will delete that data promptly and will not use or disclose it. Please note that we do not verify the age of users, and we disclaim liability for failure to do so. If you are under 18, please obtain permission from a parent or guardian before using our Website.

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Email Policy

Keymik™ complies with the federal CAN-SPAM Act. You may opt out of receiving future email communications from us or our affiliates at any time. We do not sell, rent, or share your email address with unaffiliated third parties without your consent, except in the event of a business transfer or acquisition.

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Third-Party Websites

Our Website may contain links to external websites. These sites are not governed by this Privacy Policy, and Keymik™ is not responsible for their content, privacy practices, or data handling. We encourage you to review the privacy policies of any third-party sites before providing personal information. Your use of such websites is at your own risk.

Additionally, Keymik™ may assist customers in developing content for their own websites hosted on third-party platforms. However, we do not control or manage those websites, nor are we responsible for their privacy policies or data collection practices.

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Changes to This Privacy Policy

Keymik™ reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page, and your continued use of our Website or services after such changes constitutes your acceptance of the revised Policy. We encourage you to review this Policy periodically to stay informed about how we protect your information.

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Job Applicants, Employees and Others

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All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

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The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t.

We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.

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If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained in for a period of six months. If you say yes, we would proactively contact you should any further suitable vacancies arise. If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the terrortories we

operate in and seek assurance as to their trustworthiness, integrity and reliability.

You will therefore be required to provide:

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Proof of your identity – you will be asked to attend our office with original documents, we will take copies.
Proof of your qualifications – you will be asked to attend our office with original documents, we will take copies.
You will be asked to complete a criminal records declaration to declare any unspent convictions.
We will contact your referees, using the details you provide in your application, directly to obtain references.

If we make a final offer, we will also ask you for the following:

Bank details – to process salary payments
Emergency contact details – so we know who to contact in case you have an emergency at work
Membership of a workplace pension / 401K scheme – so we can send you a questionnaire to determine whether you are eligible to re-join your previous scheme.
If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 10 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.

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Information generated throughout the assessment process, for example interview notes, is retained by us for 6 months following the closure of the campaign.

Under the UK GDPR and EU GDPR, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

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Complaints

KeyMik tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures. If you would like to bring the way we collection or use your personal information to our attention, please contact us though one of the following methods: writing to our address listed above or by email to contact@keymik.com

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page

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Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

Keymik™ LLC. 

3379 Peachtree Rd NE, Atlanta, GA, 30326

 Email: contact@keymik.com

Phone: 404-905-3544

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